Organising an event

Sometimes you need to get special permission from the Council to hold street events.

COVID-19 advice for public events and mass gatherings

New Zealand is now at Alert Level 4. This means that gatherings of any size are cancelled and public outdoor and indoor venues are closed. We are not currently accepting new bookings of outdoor event spaces and/or events equipment. We are constantly monitoring developments and this restriction will be regularly reviewed.

For the latest information, visit our COVID-19 events page.

Notify the City Events team if you are organising an activity or event that may:

  • affect vehicle or pedestrian traffic
  • increase traffic to a specific area (concerts, sports)
  • require a road or footpath closure (parades, marches, runs, rallies)
  • require signage next to a road.

Events on the waterfront

You can make a booking request to hold an event at one of the following locations:

Book a Wellington Waterfront venue

These venues are free to non-profit organisations, community events and charity events. 

For more information, contact:

Toby Acheson, Senior Advisor
Events − Logistics and Venues

Phone (04) 803 8776

Permission to use a road or footpath

Any organisation, business or individual who is planning an activity that requires closure of a vehicle lane, parking area or footpath needs permission from the Council. This could apply to the following activities:

  • a parade, street celebration or cultural event
  • a race or run.

Apply for permission

To apply for permission, please fill in the application form and send to the Street Activities Coordinator.

We take about 10 working days to process requests for simple closures. Complex closures can take much longer, depending on the scale of your event.

Fees may apply to recover administration and planning costs.

If you have any questions, or would like to give us feedback on the licence process, email or phone the street activities coordinator on 04 499 4444.

Planning meeting

Once you have applied for permission, a meeting is arranged with either the City Events team or Road Protection team to review any other requirements that are relevant to your event. These may include:

  • traffic and pedestrian management plans
  • emergency management plans
  • risk management issues
  • health and safety
  • public liability insurance.


Event Checklist (39KB PDF)

Event checklist

This checklist is to help organisers of community events. Some of the things in this list may not be appropriate for every event, but using a checklist like this can help organisers plan ahead.