Audit & Risk (disestablished October 2016)

Meeting agenda

Apologies

Conflict of Interest Declarations

Minutes for Confirmation
Monday 9 March 2009

Public Participation

Report 1
Draft 2008/2009 Financial Statements and Proposed Sign-off Process
Helen Rogers – Financial Controller

Report 2
Status Report on Progress against Audit New Zealand Recommendations
Helen Rogers – Financial Controller

Report 3
Implications for Council of New and Proposed Financial Reporting Standards.
Helen Rogers – Financial Controller

The following items are scheduled to be considered after the exclusion of the public

Report 4
Risk Assurance Summary of Work Completed
Sally Dossor – General Counsel/Vincent Fallon – Manager Risk Assurance

Report 5
Risk Assurance 2009-10 Audit Plan
Sally Dossor – General Counsel/Vincent Fallon – Manager Risk Assurance

Report 6 To Be Circulated
Summary of Incidents (to be distributed at the meeting)
Neil Cherry – Chief Financial Officer/Vincent Fallon – Manager Risk Assurance

Report 7 To Be Circulated
Council Debtors Report (to be distributed at the meeting)
Neil Cherry – Chief Financial Officer

Dates of 2009 Meetings

Wednesday 19 August 2009 9.15am (confirmed)
(Annual Report)
Monday 5 October 2009 9.15am (confirmed)
Friday 4 December 1.00pm (confirmed

RESOLUTION TO EXCLUDE THE PUBLIC:

THAT the Audit and Risk Management Subcommittee:

1.Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

Report 4: Risk Assurance Summary of Work Completed

Grounds: Section 48(1)(a) that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under section 7.

Reasons: Section 7(2) (b) To protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 5: Risk Assurance 2009-10 Audit Plan

Grounds: Section 48(1)(a) that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under section 7.

Reasons: Section 7(2) (b) To protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.
Report 6: Summary of Incidents

Grounds: Section 48(1)(a) that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under section 7.

Reasons: Section 7(2) (b) To protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 7: Council Debtors Report

Grounds: Section 48(1)(a) that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under section 7.

Reason: Section 7(2)(a) protect the privacy of natural persons, including that of deceased natural persons.

Section 7(2)(i) to enable the Council to carry out negotiations without prejudice or disadvantage.

2.Permit Audit New Zealand to remain at this meeting after the public has been excluded, because of their specialist knowledge of the matters under discussion.

Reports

Report 1 (84Kb PDF)

Report 1 - Appendix 2 (421Kb PDF)

Report 2 (58Kb PDF)

Report 3 (66Kb PDF)