How funding decisions are made

Our recommendations to decision makers are based on available funding, your application meeting the specified criteria, and consideration of other applications.

Assessing your application

Your application for Council funding is assigned to a lead assessor who assesses all the material against the criteria specified by the fund.

The assessor may contact you and other organisations for further clarification before making an assessment.


The assessment of your application forms the basis of our recommendations to decision makers.

The decision makers

For the majority of our funds, decisions are made by Councillors through the Grants Subcommitee.

The Councillors receive:

  • access to the information you submitted in your funding application
  • a report containing Council Officers' recommendations a minimum of 2 days before a meeting is scheduled to discuss suitable applications.  

To see the recommendations, go to the meetings calendar and look at the Grants Subcommittee's meeting details.

You can participate in the committee meetings as long as:

  • you have applied - in writing, orally or electronically - to address the meeting and have lodged this with the Democratic Services team by 12 noon of the working day before the meeting concerned
  • the Chair approves your application to address the meeting

To arrange this, contact Democracy Services. They're available Monday to Friday, 9am to 5pm.

Democracy Services

Phone: 021 223 2931


Fax: 04 801 3020

Postal address: PO Box 2199, Wellington 6140

Street address: 12 Manners Street, Wellington 6011

Arts panel

The Creative Communities Funding Scheme has an appointed panel of arts practitioners who meet 4 to 5 weeks after the fund closing date.

Tawa Community Board grants subcommittee

For Tawa grants, the Tawa Community Board Grants Subcommittee meet 4 to 6 weeks after the closing date. 


For the Joe Aspell Bequest, the trustees meet 4 to 5 weeks after the closing date.