Audit & Risk (disestablished October 2016)

Agenda

Apologies

Conflict of Interest Declarations

Public Participation

Report 1
Audit New Zealand Governing Body Report
Nicky Blacker

Report 2
Annual Audit Plan
Nicky Blacker

Report 3
Implications for Council of New and Proposed Financial Reporting Standards.
Nicky Blacker

Report 4
Audit and Risk Management Subcommittee Forward Programme
Vincent Fallon/ Nicky Blacker

The following items are scheduled to be considered after the exclusion of the public

Report 5
Consolidated Monthly Report and Treasury Report
Peter Garty

Report 6
Risk Assurance Summary of Work Completed
Sally Dossor/Vincent Fallon

Report 7
Risk Management Framework Update
Sally Dossor/Vincent Fallon

Report 8 To Be Circulated
Summary of Incidents (to be distributed at the meeting)
Nicky Blacker/Vincent Fallon

Report 9 To Be Circulated
Council Debtors Report (to be distributed at the meeting)
Peter Garty

Resolution to Exclude the Public

THAT the Audit and Risk Management Subcommittee:

1. Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

Report 5 - Consolidated Monthly Report and Treasury Report

Grounds: Section 48(1) (a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2) (b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 6 - Risk Assurance Summary of Work Completed

Grounds: Section 48(1) (a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2) (b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 7 - Risk Management Framework Update

Grounds: Section 48(1) (a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2) (b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 8 - Summary of Incidents (to be distributed at the meeting)
Grounds: Section 48(1) (a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2) (a) protect the privacy of natural persons, including that of deceased natural persons.

Section 7(2) (b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Section 7(2) (i) to enable the Council to carry out negotiations without prejudice or disadvantage.

Report 9 - Council Debtors Report (to be distributed at the meeting)

Grounds: Section 48(1) (a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2) (a) protect the privacy of natural persons, including that of deceased natural persons.

Section 7(2) (b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Section 7(2) (i) to enable the Council to carry out negotiations without prejudice or disadvantage.

2. Permit Audit New Zealand to remain at this meeting after the public has been excluded, because of their specialist knowledge of the matters under discussion.

Reports

Report 1 (45Kb PDF)

Report 1 - appendix 1 (1906Kb PDF)

Report 2 (41Kb PDF)

Report 2 - appendix 1 (272Kb PDF)

Report 2 - appendix 2 (308Kb PDF)

Report 2 - appendix 3 (345Kb PDF)

Report 3 (56Kb PDF)

Report 4 (58Kb PDF)

Please note

Information and recommendations contained in all agendas and reports are recommendations only and are not to be construed, in any way, as Council policy until adopted. Minutes are unconfirmed until confirmed at a subsequent meeting.