Audit & Risk (disestablished October 2016)

Meeting agenda

Apologies

Conflict of Interest Declarations

Minutes for Confirmation
- 19 March 2010

Public Participation

Report One
Draft 2009\2010 Financial Statements and Proposed Sign-off Process

Report Two
Status report on Audit New Zealand recommendations

Report Three
Implications for Council of new and proposed Financial Reporting Standards

The following items are scheduled to be considered after the exclusion of the public:

Report Four
Risk Assurance Summary of Work Completed

Report Five
Risk Assurance 2010 – 2011 Audit Plan

Report Six - to be circulated
Summary of Incidents (to be distributed at the meeting)

Report Seven to be circulated
Council Debtors Report (to be distributed at the meeting)

Resolution to exclude the public:

That the Audit and Risk Management Subcommittee:

1. Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

Report 4: Risk Assurance Summary of Work Completed

Grounds: Section 48(1) (a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2) (b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

1. Permit Audit New Zealand to remain at this meeting after the public has been excluded, because of their specialist knowledge of the matters under discussion.

Report 5: Risk Assurance 2010-11 Audit Plan

Grounds: Section 48(1) (a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2) (b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

1. Permit Audit New Zealand to remain at this meeting after the public has been excluded, because of their specialist knowledge of the matters under discussion.

Report 6: Summary of Incidents (to be distributed at meeting)

Grounds: Section 48(1) (a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2) (a) protect the privacy of natural persons, including that of deceased natural persons.

Section 7(2) (b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Section 7(2) (i) to enable the Council to carry out negotiations without prejudice or disadvantage.

1. Permit Audit New Zealand to remain at this meeting after the public has been excluded, because of their specialist knowledge of the matters under discussion.

Report 7: Council Debtors Report (to be distributed at the meeting)

Grounds: Section 48(1) (a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2) (a) protect the privacy of natural persons, including that of deceased natural persons.

Section 7(2) (b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Section 7(2) (i) to enable the Council to carry out negotiations without prejudice or disadvantage.

1. Permit Audit New Zealand to remain at this meeting after the public has been excluded, because of their specialist knowledge of the matters under discussion.

Reports

Report 1 (97Kb PDF)

Report 2 (61Kb PDF)

Report 3 (67Kb PDF)

Report 3 - Appendix 1 (198Kb PDF)

Report 3 - Appendix 2 (21Kb PDF)

Report 3 - Appendix A (81Kb PDF)

Report 3 - Appendix B (47Kb PDF)