Waste management planning for large events

From 25 January 2022, events with more than 1,000 people outdoors, or more than 5,000 people indoors require a Waste Management and Minimisation Plan.

Following the introduction of the Solid Waste Management and Minimisation Bylaw 2020, this plan is required for all large events in Wellington city.

You don’t need to complete a plan if your event is an indoor private function or a regularly occurring recreational activity (such as a weekly sports event).

When to submit your plan

  • For 10,000 people and under: 30 working days before the event.
  • For over 10,000 people: 60 working days before the event.

Even if your event doesn't reflect these sizes, we recommend that organisers of all event sizes complete this a plan to ensure their event follows best practice.

Who should submit the plan

The event manager is responsible for submitting the plan and getting Council approval.

Alternatively, you could use an event waste management company to oversee waste at your event, and submit the plan on behalf of the event manager.

Event waste management companies in Wellington city include:

Creating your plan

When the event is over, you must also provide Council with a waste analysis report.

1. Before you start, read the Reducing waste at your event guide (3.75MB PDF)

2. Make sure you:

  • know the types of waste your event will generate
  • plan how to incorporate reusables into your event, if possible
  • book a contractor(s) to collect the rubbish, recycling and organics from your event
  • book bins to collect waste and recycling. Wellington City Council has free bins and hoods you can loan.
  • have provisions in place for diverting food waste. Wellington City Council expects significant events to divert food waste from landfill, if feasible. We can decline approval of a plan if food waste diversion cannot be provided for.
  • comply with the regional Event Packaging Guidelines. If your event is a significant event on Wellington City Council-owned land and/or if the material will be composted at Capital Compost any compostable service ware used must comply with these guidelines.
  • have plans in place to communicate packaging requirements with vendors and stall holders.
  • know the number of public litter bins within the events site boundary
  • have the site plan ready, which includes location of:
    • waste stations
    • waste sorting and/or storage facilities
    • signage
    • site entry and exit points
    • food and beverage vendors
    • merchandise vendors
    • location of all public litter bins within the event site
    • the route collection vehicles will use to access the waste storage facilities during the event, if applicable.

Write and submit your plan

We are working on a web from to easily allow you to submit your plan. In the meantime, contact our team to discuss the best way to submit your plan.

Email waste.education@wcc.govt.nz

For more information

If you need help, contact the waste minimisation team:

Email waste.education@wcc.govt.nz