Minutes for the meeting held 29 January 2014
(6.00pm – 8.45pm)

Venue: 	Committee Room 2, Council offices, Wakefield Street
Present: 	Maria Solouota, Martha Samasoni, Stacey Kokaua-Balfour, Mailigi Hetutu, Siofilisi Taufo’ou, Tina McNicholas (Chair), Anthony Leaupepe, Councillor Paul Eagle, Councillor Sarah Free	 
  
Officers:  	Martin Rodgers (Manager, Research, Planning, & Consultation), Suzanne Tamaki (Events Coordinator Festivals) and Jenny Rains (Community Services Manager)
 
Apologies:    Violet Ekenasio, Sainimili Pouvalu, Fetu Tamapeau and Manuila Tausi,

Welcome and opening prayer: 

Maria Solouota opened the meeting at 6.15pm.  The meeting did not have a quorum at this stage and so following the prayer she invited Suzanne Tamaki to make her presentation.

Tina McNicholas and Anthony Leaupepe arrived at around 6.35pm and the meeting then had a quorum from this point.    

Positively Pasifika: 

Suzanne Tamaki played a slideshow of images from the event.  She reported that people were providing her with feedback on the event.  There will also be a formal feedback session with the Subcommittee.  So far people feel that the VIP event worked well although there were some issues with the rsvp process that would need to be addressed for next time.  The positioning of the stage worked well.  Stallholders sold out of food.  Some stallholders have indicated they would like more space in the future.  The Oxfam fundraising effort for Tonga raised approximately $1,700.

PAG members comments included:
•	Congratulations to Suzanne, the Subcommittee and Council for the success of the event
•	Perhaps a database of contacts could be developed for the VIP event and the festival as a whole
•	There could be earlier communication to potential participants to get more organisations / businesses involved (as the Film Archive did).
•	Could there be an opportunity for PAG to speak and identify themselves at the event
•	Could the event close with a prayer

Martha asked members to email her their individual feedback on the festival and she will collate it for presenting formally back to Council.  It was suggested that the feedback also be included in PAG’s annual report to Council.
Tongan Relief Efforts:

Jenny Rains provided an update on fundraising efforts for Tonga.  She said that Council had looked at providing a container for families in Wellington to transport items families in Tonga.  The Council decided to instead to act on the recommendations of relief agencies in Tonga and focus on raising money.  Consequently, a fundraising campaign for Tonga will be run during the Wellington 7s tournament.   

In response Siofilisi Taufo’ou reported that the Tongan community was still working together to transport containers of people’s contributions to Tonga.  Sofi said that he thought the Council was going to support this effort and reported this back to the community.  He was embarrassed when the Council seemed to change its position.  Jenny responded by acknowledging that there had been a break down in communication and she apologised for this.  

Councillor Update

Councillor Free noted that the next meeting of the Social & Recreation Committee would be held on 5 February.  Items on the agenda included graffiti management, the future of libraries (although the shape of that presentation was still being finalised), a presentation on Pacific Wardens (as a result of the discussion had at a previous meeting of PAG) and Neighbours Day, which was coming up and had a focus on raising awareness about the need to plan for emergencies at a neighbourhood level).  

Councillor Eagle noted that the upcoming Pacific Forum would cover the Council’s draft Annual Plan.  He felt the action plan being developed by this group would inform the development of the Long-term Plan, which work is about to begin on.  He also noted that the Island Bay, Newtown and Kilbirnie festivals were all coming up.    	
	
Minutes for last meeting 
One change was agreed to the minutes of the last meeting.  It was noted that they included an action point about holding two weekend workshops to progress the Action Plan.  This was not agreed at the last meeting.  Rather, it was agreed that two regular meetings would be scheduled in January and February to progress the action plan.  

Minutes for the meeting held 11 December 2013, with the above amendment, were accepted as a true and correct record. (Moved by Martha Samasoni.  Seconded by Maria Solouota) 

	
	
Cultural Responsiveness Guide/Action Plan 
It was agreed that the session would follow the process proposed by Tina prior to the meeting to build on the work already done.  This involved members responding to the following questions:

1) are there any gaps or other areas we might want to include?  
2) what key outcomes do we want to see from each area?
3) think about 1-2 strategic objectives for each area
4) think about 2-3 key tasks needed to achieve these objectives  
5) think about 1-2 key performance indicators (or signposts that we are on track to achieving the objectives) 
6) how should we prioritise these key outcome areas over the short, medium and long term?

The members broke into two groups and worked through three areas of focus each.  This work is summarised in appendix one below.   

It was agreed that a small working group would meet before the next meeting to develop the work further.  
.  	
Closing and final prayer  
Siofilisi Taufo’ou 

Next PAG Meeting: 
6pm on Wednesday 12 February 2014
Committee Room 2, Council Offices, Wakefield Street

Appendix 1:
Governance

Key Outcomes

Strategic Objectives

Increase incentive for greater Pacific Participation 

Increasing the number of Wellington Pacific Voters/overall enrolment of voters

Acknowledgement of skills and contributions gained from the Pacific Advisory Group

Encourage greater partnerships between Council and Pacific Communities and organisations

Greater Pacific representation 
a.	Community Boards
b.	Councillors
c.	Council Officers at a senior level

Creating more opportunities for community to access Councillors

Better opportunities to increase governance capacity amongst Pacific communities of Wellington

     

Communication 

Key Outcomes

Strategic Objectives

Increase the number of face to face public meetings between Pacific communities and Councillors

Conduct a needs analysis around the information. Needs/tenancy needs of Pacific tenants

Develop a Pacific communications plan

Transparent and timely communication with the Pacific Community 

Council resources available in Pacific languages

Develop and maintain a database of all Pacific service providers; churches, businesses etc

Free wifi in high pacific population areas

Advocating for less outsourcing of Council work typically done by Pacific workforce

Economic development strategies reflect the employment needs of different groups (e.g. manufacturing) 

Improved information on ethnic makeup of Council workforce

Strategic Objectives

Key Outcomes

Good range of employment opportunities available across Wellington 

More training/employment opportunities for Pacific youth 

Pacific Council workforce better reflects Wellington Communities

Pacific training internships and scholarships at Council 

Workforce Development

Strategic Objectives

Key Outcomes

Health and Wellbeing

More community gardens

Improving general health of Pasifika communities in Wellington  

Encouraging more physical activity among Pasifika communities 

Pasifika Wardens 

Providing better education = better life/better opportunities 

Promotion and preservation of Pasifia languages/Pasifika history within Wellington – OUR STORIES

Increased success among Pasifika students 

Ensuring Pasifika communites have access to quality educational resources/services

Strategic Objectives

Key Outcomes

Education 

Art & Culture

Pasifika Festival – provides opportunity for:
-	preserving traditional Pasifika Arts
-	showcasing Wellington as a world class Pasifika Arts and culture centre
-	 celebration of all things Pasifika

Pasifika Fale – provides a venue that provides a Pasifika identity in Wellington for all Pasifika communities – included in a Long Term Plan 

Strategic Objectives

Venue that promotes a stronger Pasifika identity in Wellington that can be used by all Pasifika communities

More use of Pasifika languages/culture within Wellington 

Celebration of all things Pasifika amongst all Wellingtonians

Preserving traditional Pasifika art forms/cultural activities

Showcasing Wellington as a world class Pasifika arts and culture centre

Key Outcomes

Education 

Key Tasks:

Objective 1: Homework Centres

a) More funding and facilities 
b) More teachers/staff

Objective 2: Libraries 

a) Provide space/time/resource/to record elders stories and experiences (and archive – maybe NZ film archives?)
b) More resources using Pasifika languages (and teaching)

Performance Measures:

Objective 1 

a)
b)

Objective 2 

a)
b)

Art & Culture

Key Tasks:

Objective 1: Pasifika Fale

a) Feasibility report
b) Investigate potential partnerships e.g. Victoria

Objective 2: Pasifika Festival

a) More workshops that teach and demonstrate traditional and contemporary art forms/crafts
b) Make festival week long – build up to day with focus on arts workshops e.g. dance, crafts, church 
c) Look into how to improve festival and lift standard of performances e.g. auditions

Performance Measures:

Objective 1: Pasifika Fale
a)
b)
Objective 2: Pasifika Festival 

a) More workshops, Sunday Combined festival church service, sports events
b) More sponsorship, funding, attendance, performances