Audit & Risk (disestablished October 2016)

Agenda

Apologies

Announcement of the Chair
Introductions

Public Participation

Conflict of Interest Declarations

Report 1 to be circulated
Status report on Audit New Zealand arrangements, progress and recommendations

Report 2 Oral Report
Audit Arrangements for the 2007/08 Audit

Report 3
Implications for Council of new and proposed Financial Reporting Standards

Report 4
Draft 2007/08 Financial Statements and Proposed Sign Off Process

The following items are scheduled to be considered after the exclusion of the public:

Report 5
Risk Assurance Summary of Work Completed

Report 6 Oral Report
Risk Management Update

Report 7
Internal Audit Programme – 2007/08 Progress and Planning for 2008/09

Report 8 to be distributed
Summary of Incidents

Report 9 to be distributed
Council Debtors Report (to be distributed at the meeting)

Resolution to exclude the public:

THAT the Audit and Risk Management Subcommittee:

1. Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

Report 5: Risk Assurance Summary of Work Completed

Grounds: Section 48(1)(a) that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under section 7.

Reasons: Section 7(2) (b) To protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 6: Risk Management Update (Oral Report)

Grounds: Section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2)(b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 7: Audit Programme for 2007/08

Grounds: Section 48(1)(a) that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under section 7.

Reasons: Section 7(2) (b) To protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 8: Summary of Incidents (to be distributed at meeting)

Grounds: Section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2)(b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 9: Council Debtors Report (to be distributed at the meeting)

Grounds: Section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2)(a) protect the privacy of natural persons, including that of deceased natural persons.

Section 7(2)(i) to enable the Council to carry out negotiations without prejudice or disadvantage.

2. Permit Audit New Zealand to remain at this meeting after the public has been excluded, because of their specialist knowledge of the matters under discussion.

Reports

Report 1 (67Kb PDF)

Report 3 (61Kb PDF)

Report 4 (87Kb PDF)

Please note

Information and recommendations contained in all agendas and reports are recommendations only and are not to be construed, in any way, as Council policy until adopted. Minutes are unconfirmed until confirmed at a subsequent meeting.