Draft Minutes of the Pacific Advisory Group meeting, 10 April, 2013

Time & Venue	6.00 to 8.00 pm, Committee Room, Council Offices, Wakefield St.	

Present	PAG -  Tina McNicholas (Chair), Anthony Leaupepe, (Deputy Chair), Dan Kauraka (Deputy Chair) Siofilisi Taufo’ou, Sainimili Pouvalu, Violet Ekenasio, Teloma Munro, Maria Solouota, , Martha Samasoni
Councillors: Cllr Leonie Gill,
Council Officers: Janette Wallace Gedge, Kaine Thompson	
Apologies for absence	Cllr McKinnon, Cllr Eagle, Mailigi Hetutu     	
Apologies for lateness or leaving early	Tina McNicholas, Fetu Ole Moana Tamapeau	

Welcome 		
Deputy Chair Anthony Leaupepe opened the meeting and welcomed everyone 	
Opening Prayer	Sofi gave the opening prayer 	
Councillor update	Councillor Gill – introduced the presentation on Options for Local Government Reform 
	
Options for Local Government Reform	Kaine Thompson from Strategy gave a presentaiton on Options for Local Government Reform on behalf of the working group which is composed of Wellington City Council, Greater Wellington regional Council, Porirua City Council, and Kapiti Council.  The presentaiton covered the Options and background and opportunities to make submissions.
Submissions close on 3 May.  
Cllr Gill pointed out that here is an opportunity for public participation at the start of all SPC meetings on Thursday morning where opinions can be expressed to Councillors.
Questions from PAG:  Would there be a Pacific community board? Kaine Thompson responded that this was a good question which he would look into after the meeting and provide feedback about to PAG.
Cllr Gill encouraged everyone to attend Ward meetings on the topics.
Question from Anthony – is there an opportunity to promote the options on Samoan Capital Radio? Other PAG members added that it would be best to extend this to all community radio programmes. 
Cllr Gill remarked that Cllr Eagle or herself will come and talk to any group – just get in touch.  
Tina joined the meeting and took over chair.
Question from Tina about how a community board might be formed? Response: lot of discretion in the way community boards could be formed under the proposed options.  Further information would be provided with the feedback about a possible Pacific community board process. 

Pacific Forum updates	 Hall booked, catering organised. Anthony has taken charge of organising the Ava ceremony to welcome new CEO. 
Discussion on Service providers attending forum. This had been agreed at the last meeting. Request to be selective in who we invite. 
Reiterated that $50 per community is available to promote the Pacific Forum via the radio programmes run by PAG Members. Invoices to be provided to Janette for payment.  
Attendance at forum is getting better but there’s still room for improvement.
Request from PAG to find ways to promote increased attendance at the forum.
Chair to send a letter by email to Janette Wallace Gedge requesting a budget to help promote the forums.  
Suggestions that budget include:
•	Sufficient funds to run month-long radio advertisements about the forum across all Pacific ethnic radio programmes 
•	Petrol vouchers for those who are willing to transport 2 or more adults from the community to the forum. This can be promoted to PAG and non-PAG members as an incentive.  A registration process would need to be set up to support this and track who had participated as well as enable records to be kept with peoples email and other contact details.
•	Invite secondary schools with high number of Pacific students, and Pacific student associations at tertiary institutions.  Budget to include incentives like either a small donation to the school or the student association.  
•	Invite all Pacific churches in the WCC boundary, and include incentives like small donations to the churches who could send 5 or more adults to the forum. 
 	
Annual Report	Request from Janette to start gathering informaiton for the Annual Report that will be due by end of July. 
Request to have an orange cover this year.	
Minutes of last meeting	Minutes of last meeting were proposed as correct by Maria Solouota and seconded by Violet Ekenasio. Approved by group.	
Actions from this meeting	Invite communities to the Pacific Forum, Performers to be confirmed
Emailed letter to be drafted and sent to Janette WG regarding promotion of Forum	
Next meeting	
Pacific Forum Tuesday 7 May at Ioane Vito Centre.
Venue: Committee Room 2, Council Offices, Wakefield Street, Wednesday 12 June, 2013
Agenda items: 	
Closing prayer	Sofi gave the closing prayer	
confirmed