Strategy and policy
3. Develop and agree strategy and policy for consultation/ engagement.
4. Recommend to Council strategy and policy for adoption.
5. Monitor and review strategy and policy.
Asset management and service levels
6. Agree the asset management plan(s) for recommendation to the Governance, Finance and Planning Committee as part of the Long-term Plan process
7. Recommend service level changes and new initiatives to the Governance, Finance and Planning Committee as part of the Long-term Plan and Annual Plan processes.
Consultation and engagement
8. Conduct any consultation processes required on issues before the Committee.
9. Act as a community interface for consultation on policies and as a forum for engaging effectively.
Submissions and legislation
10. Approve submissions to external bodies/organisations and on legislation and regulatory proposals provided that:
- if there is insufficient time for the matter to be determined by the relevant Committee before the submission ‘close date’, the submission can be agreed by the Committee Chair, Mayor and Chief Executive (and all Councillors must be advised of the submission and provided copies, if requested)
- if the submission is of a technical and operational nature, the submission can be approved by the Chief Executive who will inform the relevant Chair prior to lodging the submission
- the Mayor can determine when a submission will be determined by the Council and whether it will be considered by the subject based Committee for recommendation to Council.
11. Recommend to Council the promotion of legislation or significant amendments to legislation (e.g., a local bill).
12. Develop and agree the statement of proposal for new or amended bylaws for consultation.
13. Recommend to Council new or amended bylaws for adoption.
14. Make any resolution where in a bylaw the Council has specified that a matter be regulated, controlled or prohibited by the Council by resolution.
Examples of what this paragraph covers are; traffic resolutions, dog areas under the animal bylaw, speed limits and conditions for collection of waste.
Council Controlled Organisations and Council Organisations
15. Outline the Council’s key priorities for each Council Controlled Organisation (CCO) to address in their Statement of Intent.
16. Recommend the Statements of Intent for approval by Council each year.
17. Monitoring of Quarterly and Annual Reports of CCO performance, including board performance.
18. Constructively engage with CCOs during the development of key documents, including Council strategies, Long-term Plans, Annual Plans, and relevant Council submissions (as required).
19. Provide CCOs with an opportunity to discuss with the Council and answer elected members' questions on relevant matters being considered by the Council, notably those that potentially have a direct impact on a CCO’s funding, strategic outlook or risk management framework.
20. Provide shareholder feedback or decisions on specific projects, when required, in a timely manner.
21. Bring to the attention of the Governance, Finance and Planning Committee any matters that the Committee believes are of relevance to the Committee’s consideration of the financial performance or the delivery of strategic outcomes of Council’s CCOs under its control.
22. Paragraphs 15–21 do not apply to Wellington Water and Wellington Regional Economic Development Agency (WREDA) because of the specific arrangements for those CCOs in the Shareholders agreements, or any Council Organisations (CO). However, these entities will report to and update the relevant Committee as required.
While Zealandia and the Wellington Regional Stadium Trust (WRST) are COs, paragraphs 15–21 apply.
Property and other assets
23. Recommend to Council whether land is required for a Public Work or not. A recommendation that land is still required for a public work must be recommended to Council for agreement.
24. Recommend to Council the acquisition or disposal of assets relating to the Committee’s responsibilities, unless the acquisition or disposal is provided for specifically in the Long-term Plan.
Projects and programmes
25. Monitoring and oversight of projects and programmes within area of responsibility.
26. Review business cases and agree next steps on projects and programmes within area of responsibility.
27. Consider and approve the allocation of grants (including three year funding contracts) in line with the relevant grants criteria and priorities (focus areas) for those funds within the committee’s responsibilities.
28. Review and agree the criteria and priorities for those funds within the committee’s responsibilities.
29. Approve exceeding the budget level for a project or programme provided that the overall budget for the Activity Area is met (e.g., savings are found within the Activity area). Where this is not the case the committee must either:
- recommend to Council that additional funding is approved outside the Annual Plan or Long-term Plan process or
- recommend to the Governance, Finance and Planning Committee that the funding is considered for inclusion in the next draft Long-term Plan or draft Annual Plan.
30. Consider and make decisions that are within the Chief Executive’s delegations, and that the Chief Executive has referred to the committee for decision making.
31. The commissioning of new Committee reports and policy work required to respond to issues and to complete the agreed policy programme of Council.
32. Establish any new subcommittee or working party and approve its terms of reference.