Common Delegations

The following delegations are common to the Governance, Finance and Planning Committee and the four-subject based committees of the Council, within their areas of responsibility.

General principle

1. The work of the four subject-based committees will be in accordance with the priorities and policy work programme agreed by the Governance, Finance and Planning Committee.

2. The Committee has the powers necessary to perform the Committee’s responsibilities, within the approved Long Term Plan and Annual Plan budgets.

Strategy and policy

3. Develop and agree strategy and policy for consultation/ engagement.

4. Recommend to Council strategy and policy for adoption.

5. Monitor and review strategy and policy.

Asset management and service levels

7. Agree the asset management plan(s) for recommendation to the Governance, Finance and Planning Committee as part of the Long-Term Plan process.

8. Recommend service level changes and new initiatives to the Governance, Finance and Planning Committee as part of the Long-Term Plan and Annual Plan processes.

Consultation and engagement

9. Conduct any consultation processes required on issues before the Committee.

10. Act as a community interface for consultation on policies and as a forum for engaging effectively.

Submissions and legislation

11. Approve submissions to external bodies/organisations and on legislation and regulatory proposals provided that:

  • If there is insufficient time for the matter to be determined by the relevant Committee before the submission ‘close date’, the submission can be agreed by the Committee Chair, Mayor and Chief Executive (and all Councillors must be advised of the submission and provided copies if requested)
  • If the submission is of a technical and operational nature, the submission can be approved by the Chief Executive (who will inform the relevant Chair prior to lodging the submission)
  • The Mayor can determine when a submission will be determined by the Council and whether it will be considered by the subject based Committee for recommendation to Council.

12. Recommend to Council the promotion of legislation or significant amendments to legislation (eg. a local bill).

Bylaws

13. Develop and agree the statement of proposal for new or amended bylaws for consultation.

14. Recommend to Council new or amended bylaws for adoption.

15. Make any resolution where in a bylaw the Council has specified that a matter be regulated, controlled, or prohibited by the Council by resolution.

Council-controlled organisations

16. Outline the Council’s key priorities for each CCO to address in their Statement of Intent.

17. Recommend the Statements of Intent for approval by Council each year.

18. Monitoring of Quarterly and Annual Reports of CCO performance, including board performance.

19. Constructively engage with CCOs during the development of key documents, including Council strategies, Long Term Plans, Annual Plans, and relevant Council submissions (as required).

20. Provide CCOs with an opportunity to discuss with the Council and answer elected member questions on relevant matters being considered by the Council, notably those which potentially have a direct impact on a CCO’s funding, strategic outlook or risk management framework.

21. Provide shareholder feedback or decisions on specific projects (when required) in a timely manner.

22. Bring to the attention of the Governance, Finance and Planning Committee any matters that the Committee believes are of relevance to the Committee’s consideration of the financial performance or the delivery of strategic outcomes of Council’s CCO’s under its control.

Property and other assets

23. Recommend to Council whether land is required for a Public Work or not (noting that a recommendation that land is still required for a public work must be recommended to Council for agreement).

24. Recommend to Council the acquisition or disposal of assets relating to the Committee’s responsibilities, unless the acquisition or disposal is provided for specifically in the Long Term Plan.

Projects and programmes.

25. Monitoring and oversight of projects and programmes within area of responsibility.

Grants

26. Consider and approve the allocation of grants (including three year funding contracts) in line with the relevant grants criteria and priorities (focus areas) for those funds within the committee’s responsibilities.

27. Review and agree the criteria and priorities for those funds within the committee’s responsibilities.

Other

28. Consider and make decisions which are within the Chief Executive’s delegations, and which the Chief Executive has referred to the committee for decision making.

29. The commissioning of new Committee reports and policy work must be required to enable the Council agreed priorities and/or the agreed policy programme of work agreed by the Governance, Finance and Planning Committee.

30. Establish any new subcommittee or working party and approve its terms of reference.